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Travel Information

Revised 12/09/2021

Per University policy, the Concur system (and the T&E card) must be used for all travel undertaken by CS faculty and staff.  Students, visitors and vendors will still use the Webtravel system to receive reimbursement/payment.  Each student, visitor, and vendor must be set up in ConnectCarolina prior to any travel.

Faculty/staff travel

  • You must have received your T&E card (after passing the training quiz) and created your profile in the Concur system.
  • All travel must be approved prior to travel. Submit a travel request through Concur including the funding source and justification.
  • Your request will be routed through all the necessary approvals.
  • Our travel agent, World Travel, can book all flights, lodging, car rentals for you, or you can do it.
  • You must use your T&E card for the entire travel. Please save all your receipts.
  • After travel, save and upload all your travel receipts to Concur. (Meals and lodging must have itemized receipts.)
  • The department-designated Travel Assistants can help you reconcile your T&E card/expense report. Contact them at acct@cs.unc.edu.

Student/visitor/vendor travel

  • You must have been set up as a UNC vendor prior to any travel. Submit a vendor request, including a W-9 and an ACH form to acct@cs.unc.edu.
  • All travel must be approved prior to travel. Submit a travel request to acct@cs.unc.edu including the funding source and justification.
  • Your request will be routed through all the necessary approvals.
  • Our travel agent, World Travel, can book all flights, lodging, car rentals for you, or you can do it.
  • After travel, save and submit all your travel receipts (each as a separate pdf) and a summary Excel spreadsheet to acct@cs.unc.edu. (Meals and lodging must have itemized receipts.)
  • The department-designated Travel Assistants will submit the reimbursement voucher or Gradstar payment for you. Contact them at acct@cs.unc.edu.