Departmental Policies, Guidelines, and Procedures
Table of Contents
- Bicycle Storage Room Policy
- Classroom Reservation Procedures
- Final Exam Answers: Retention Guidelines
- Phone and Fax Machine Policy
- Purging Class Rolls
- Release of Student Information
- Supervision and Mentoring of Graduate Student Instructors
Rules for use of the bike room
Use of the bike room is a privilege that is awarded to faculty, staff, and graduate students in the Department of Computer Science. In order to maintain this privilege, you must agree to follow the policies outlined on this page.
Access to the bike room is granted by enabling it on your electronic key card.
Please email Help (help at cs-old.sites.unc.edu) with a request to have bike room access added to your key card, but please cc Kevin (jeffay at cs-old.sites.unc.edu) since he had to approve these requests..
No bikes may be kept in the bike room unless they are hung vertically in the racks. Bikes that are stored on the floor or leaned against a wall will be removed.
Moreover, because there are fewer racks than commuting cyclists, if you place your bike in the bike room when you arrive at Sitterson, then it is fully expected that you will remove your bike from the bike room when you leave for the day. Overnight storage of bikes in the bike room is unacceptable. In particular, the following policies apply:
Bikes that are stored in the bike room continuously for 2 nights or longer without use will be removed.
If your bike is removed from the bike room more than once in a semester because of a violation of either of the above policies, then your access to the room will be revoked.
We also ask the following:
- Keep a bike lock in Sitterson. Cyclists should have a lock available in case the racks are full. If the racks are full please use one of the public racks outside Sitterson. There are racks available on the east side of Sitterson Hall (side towards Phillips Hall).
- Do not lock your bike in the bike room. Locking makes it difficult to move bikes, which is sometimes appropriate. We have never had a theft from the bike room.
- Label your bike with your email address. To reduce the problem of improper use of the bike room, we ask users to label their bikes with their login or name. If there is a problem with your bike or with your use of the bike room and your bike is labeled, then we will always attempt to contact you before removing your bike. The label should be put some place where it will be easy to spot, such as the top of the handlebar or top tube.
- Distribute bikes across upper and lower racks. Please distribute bikes across the upper and lower racks whenever possible, so that some upper and some lower bike racks remain open. Various people need or desire to hang their bikes on an upper or lower rack.
- Get on the bike-room mail alias. We use a mailman email list bike-room to inform the users of this room of things that affect them, such as when Computer Services requires the removal of bikes to facilitate work in the room. If you have access to this room, you must be on the mail alias bike-room. If you are on the bike-room email list, then you receive a reminder with your mail-list password at the beginning of every month. If you need to be added to the email list, either send e-mail to the Help (help at cs.unc.edu), or to bike-room-subscribe at cs.unc.edu.
These policies were developed because there have been abuses of the bike room in the past. The policies above are simple and reasonable and it is expected that bike room users will police themselves. In particular, we expect that all users use the bike room in good faith. Examples of not using the bike room in good faith include:
- Interpreting the policy on overnight storage of bikes as saying that it’s OK to routinely store bikes overnight as long as you don’t do it for two nights in a row.
- Interpreting the policy on labeling of bikes as implying that it’s OK to violate other policies if your bike is labeled because that way you’ll get a warning first. Please remember that use of the bike room is a privilege and not a right and that space in the room is a scarce resource that must be shared responsibly.
Feel free to send suggestions and/or complaints to Kevin Jeffey (email@example.com)
Please remember that requests for bike room access should be sent to Help (help at cs.unc.edu), but please cc Kevin since he had to approve these requests.
Because of various problems with meetings scheduled in classrooms, the department has established a procedure for reserving classrooms. These include:
Reservations of these rooms are subject to approval by a member of the Room Czars group (firstname.lastname@example.org), and your invitation of that room to a meeting may be overridden by a member of that group, which includes various administrative and RSAC staff plus the Chair and the two Associate Chairs. If you reserve a room for an event, please make sure to note that event in one of the event calendars, such as Other Events.
Besides the classrooms, the Chair’s Conference room, FB120, is just that, and the Chair may override your reservation. In addition, The computer security faculty control use of the security conference room, FB331.
For more information on Google calendars and reserving rooms, see the Google calendar FAQ.
Student answers to final exams should be kept for one year, then they may be discarded.
In the Department of Computer Science at UNC-Chapel Hill, restrictions on the use of the phone and FAX machine apply only to toll calls. The restrictions do not apply to local calls, incoming calls, credit card calls, or calls billed to non-departmental phones.
Toll calls (whether FAX or voice) can be charged to the department only when the call is for official department business. Official usage includes calls related to your job, your research, or to your getting a degree. It excludes personal calls and calls made for job hunting. If you have questions about this policy or about specific usage, see the Department Chair or the Associate Chair for Business Affairs.
In courses that are filled to capacity or near so, the instructor may purge the roll of students who are absent from both of the first two meetings of the course and who do not indicate to the instructor that they will indeed be taking the course in spite of absence for the first two class meetings.
To implement this option, the instructor must record attendance in the first two meetings of the course (circulation of a copy of the class roll is an easy way to do this). After the second meeting, the instructor (or a TA) should prepare a list of students to be purged and forward it to the student services manager, who will delete the false registrations administratively.
The deletions will enable interested students who were previously prevented from registering or who were waitlisted to do so via CAROLINE.
Faculty who plan to exercise this option are advised to notify the student services manager in advance of the beginning of the semester.
The Family Education Rights & Privacy Act (FERPA) forbids releasing any information about a student without the student’s written permission. FERPA covers academic information such as course grades and comprehensive exam results, work performance evaluations, and disciplinary actions such as Honor Code violations. Certain directory information is excepted (see below). For more information, see: UNC-Chapel Hill’s Policy Related to FERPA (PDF file).
Certain information about students is considered “directory” information and can be released to any inquirer without special permission, unless the student has explicitly restricted its release. At UNC-Chapel Hill, directory information consists of the following:
- address (local and grade/billing address)
- telephone listing (local and grade/billing numbers)
- campus e-mail address
- date and place of birth
- country, state, and/or US territory from which the student originally enrolled (if a student enrolled from a foreign country, this is not directory information)
- dates of attendance
- enrollment status (full-time, half-time, part-time)
- class (grad, senior, junior, etc)
- major field of study
- degrees and awards received
- anticipated graduation date
- participation in officially recognized activities and sports
- weight and height of members of athletic teams
- most recent previous educational agency or institution attended by the student
NOTE: the following items are examples of data that are not “directory” information and may not be released without express consent of the student:
- parents’ names, addresses, and telephone numbers
- marital status; spouse’s identity
- racial or ethnic group
- handicap or veteran status
- job evaluations
- course grades
Whenever a graduate student is assigned as the instructor of a fall or spring semester course (procedures for summer course evaluations are already in place) a member of the regular teaching faculty familiar with the course material will be assigned as a mentor. The mentor will advise and support the student instructor during the course and will prepare a written evaluation of the student instructor’s performance after the course ends.
- The Associate Chairman for Academic Affairs will assign a faculty mentor to each student instructor.
- The mentor will provide advice and support to the student instructor before and during the course, being careful not to thwart the intent of the department’s Teaching Requirement, that the student instructor have charge of all aspects of the course.
- During the course, the mentor should act to gather sufficient information to write a cogent and useful critique of the student instructor at the end of the course. This information may be acquired by classroom visits, reviewing homework assignments, test, and class handouts, discussions with the student instructor or with students in the class, questionnaires provided to the students (e.g. the Carolina Course Review), or other methods devised by the mentor. The final critique should be delivered to the student and to the student’s file.
- A mentor’s written teaching review is required of all student instructors, whether or not they are using this teaching experience to satisfy the teaching requirement.
- In the last week of the course, the Student Services Coordinator will provide the mentor with a form for certifying satisfaction of the Teaching Requirement for all student instructors who are satisfying the requirement. The mentor’s review may be entered on the form or attached to it.
- The Carolina Course Review will be used by all student-taught courses whenever it is appropriate. The mentor may examine the CCR forms before they are sent to the Center for Teaching and Learning since the statistical reports from them are usually long-delayed.