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Mailing Instructions

Outgoing Mail

Outgoing mail should be placed in one of two boxes in the mail room (107 Sitterson). One box is for campus mail; the other box is for all other mail. You do not need to weigh or stamp the non-campus mail; this will be done at the campus location that processes the mail.

Pickup of mail occurs twice a day: 10:15 a.m. & 1:30 p.m.

Incoming Mail

Incoming mail will be placed in your personal mailbox. If a package arrives for you that is too large for your mailbox, you will receive an e-mail and can pick up the package from Sitterson 110 (the room remains locked, so bring your key or ask someone with a master key to let you in). Be sure to sign for your package when you retrieve it.

FedEx and UPS

FedEx and UPS Pickup and Delivery Locations

FedEx and UPS outgoing/incoming mail packages are now picked up in/delivered to the department’s mail room SN107. FedEx and UPS agents come to the department daily to make deliveries between the hours of 10 a.m. and 2 p.m. Pickups for both ALWAYS occur ONCE a day at 3:00 p.m. It is a good idea to get your package to the mailroom a little before 2:45 p.m. to make sure you do not miss the pickup.

Other Locations
If you miss the 3:00 p.m. pickup deadline from the mailroom, there are various drop off boxes near Sitterson Hall.


  • Beard Hall, S Columbia Street (pickup: 6:15 p.m. M-F)
  • Tate-Turner-Kuralt Building, 301 Pittsboro Street (6:15 p.m. M-F)
  • FedEx Print & Ship Center, 114 W Franklin Street (7:00 p.m. M-F; 2:00 p.m. Sat)
  • Bank of America, 137 E Franklin Street (6:00 p.m. M-F)

These locations may be outdated. For a current list of locations, check


  • Sitterson Hall, 0 Level Entrance (5:30 p.m. M-F)
  • Tate-Turner-Kuralt Building, 301 Pittsboro Street (6:00 p.m. M-F)
  • Venable Hall, S Columbia Street (5:30 p.m. M-F)
  • Kinko’s Copy Center, 114 W Franklin Street (6:00 p.m. M-F)
  • Bank of America, 137 E Franklin Street (6:30 p.m. M-F)

For a current list of locations, check

If you miss the times for these local boxes, you may want to take your package to the local offices for FedEx or UPS:

  • FedEx: 2311 Englert Drive, Durham, 27713
    (Open 8:00 a.m. – 8:30 p.m., M-F; Sat 9:00 a.m. – 5:00 p.m.)

    • Take I-40 towards Raleigh
    • Take 55 exit, turn right on 55 south
    • Turn left on 54 east at 1st stoplight
    • After gas station, turn right on S. Alston Ave.
    • Turn right on Englert Drive into the office park
    • FedEx is the 2nd driveway on right


  • UPS: 7411 Rex Road, Chapel Hill, 27516
    (Open 3:00-8:00 p.m. M-F, Closed Sat, Sun)

    • Take Airport Road (Hwy 86) north out of Chapel Hill
    • Pass intersection of Weaver Dairy Road
    • Pass through light for shopping center; turn left at next light onto Eubanks Road
    • About half a mile down on the right (past the Park & Ride lot) turn right on Rex Road. The UPS building will be in front of you.

Sending Packages with FedEx

Materials Needed

  • Airbill
  • FedEx letter envelope, FedEx pak, or box
  • Clear plastic pouch to adhere airbill to pak or box (not necessary for FedEx letter)

All FedEx, UPS, and other mailing materials can be found on top of the file cabinet in the faculty/staff supply room.

How to fill out the Domestic U.S. Airbill

All Federal Express labels are now generated using a secure Federal Express Login.

What to do When Your Package and Airbill are Ready 

  1. Take the top copy of the airbill (it says Sender’s Copy) and put it in the Accounting Manager’s mailbox (currently Sandra Neely).
  2. Take the rest of the airbill and attach it to the FedEx shipping material:


  • for FedEx letter – put it in between the plastic front
  • for FedEx pak or boxes – put in the clear plastic pouch (for DOMESTIC LOCATIONS) and adhere to pak/box or use the blue-striped pouch (for INTERNATIONAL DESTINATIONS). Plastic pouches are kept in the top filing cabinet drawer in the mail room.

For Personal Use
Since FedEx provides their shipping material at no cost to the department, you can use the supplies; however, use the blank airbill forms (without the department’s account number) located in the top filing cabinet drawer. Fill everything out as noted above, except for #7 Payment. Check the box for credit card and then fill in your card number on the line below.

How to Send Video Tapes
If you’re sending multiple video tapes, it is recommended that you use the FedEx box (kept in the supply room) instead of the FedEx pak. It will keep your paper from getting wrinkled and offer greater protection to your tapes. Put your paper in a folder and place it along with your tapes in the box. If there’s extra space in the box and you think your tapes will shift around during the trip, pack it with wads of paper balls or some bubble rap or something to stuff in the box.

Sending More than one Package to a Single Destination
Even if you’re sending them all to the same place, each package you FedEx must have its own tracking number, so a separate airbill is required for every one. Another alternative is ordering a “Multi-Piece Shipping Label” from FedEx. You will still have to put a label on every box you’re sending, but you only need an airbill on one of them. You can pick up a Multi Piece Shipping Label at the FedEx office (see directions above), or order one by calling FedEx at 1-800-463-3339. It will take two to three days to arrive.