New CS Graduate Students
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I hope that the resources and information gathered here will make your transition easier. Always feel free to contact me if you have any questions.
New to the area? Check out our guide to the area for incoming students!
- Housing Resources – See Resources for New Graduate Students
- Health Insurance
- Adviser Assignments
- Tuition & Fees
- International Student Information
- Checklist – UNC’s Graduate School.
Information on Graduate Student Health Insurance – including how to waive the University Student Insurance.
Note: You have received information on waiving the University Student Health Insurance. If you are a student with guaranteed funding, you will not be able to waive this until you enroll in GSHIP (Graduate Student Health Insurance Program: a.k.a. The RA/TA Health Insurance). GSHIP enrollment information will be available mid-July. If you have guaranteed funding, you can complete and return the enrollment form before you are assigned an actual RA or TA position at orientation.
Deadline for waiving is 11 Sept.
GSHIP Verification and Enrollment Form – Coming Soon
Waiver Deadline: 11 Sept 2017
Initial adviser assignments are made by The Director of Graduate Studies (DGS) making the best attempts to match student and adviser interests. Keep in mind that these assignments are based on limited information and are not binding.
The advisers role is to provide advice on academic related issues and questions as well as to serve as contact points for alerting the student to academic progress milestones. During the faculty’s review of student progress (which occurs each semester during a faculty meeting), the program adviser is called upon to describe the student’s progress and discuss any problems or delays in that progress.
Consultation with the Director of Graduate Studies (DGS) is recommended in advance of a change of adviser for any reason other than designation of the research director as the program adviser. Changes of adviser for that reason are completely normal and almost automatically approved.
Once students settle into their program and have gotten to know and work with different faculty members, you should feel free to request a change in faculty adviser.
To request a change of adviser, the student should send the request by e-mail to the student services manager (firstname.lastname@example.org) with a copy to the DGS and involved faculty (old and new advisers). Such requests are usually approved without comment, but factors such as faculty load sometimes intervene.
The DGS serves as the backup adviser for routine signatures if your program adviser is not available.
NOTE: Notification of initial assignments will be emailed to each individual student before orientation.
First semester students are allowed to enroll for courses prior to attending orientation. Your schedule will be reviewed by the adviser assigned to you during orientation and changes may be required/suggested. There will be a time during orientation for students to meet with their advisers and/or the DGS. Students have through the first week of class to make changes to their schedule.
How to register:
Course registration is done through ConnectCarolina using your onyen and your onyen password. The average course load for a first year graduate student is three (3) courses or nine (9) hours. Registration for Fall 2017 is now open.
- The course prefix for Computer Science courses is COMP
- Graduate level courses are numbered 700 and above. Undergraduate/Graduate level courses are 600 level courses. Undergraduate CS major courses are 500 level courses.
- Most special topics courses (790) should be three hours unless otherwise noted. The system defaults to 1.0 hour. You can manually edit this during the enrollment process.
- Registration Information page (Office of the University Registrar)
- Tuition and Fees
- How to Pay Tuition and Fees
- Registration Quick Tips– Try this link first. Under Enroll in Classes go to Option #2 (you can directly enroll vs. using a “shopping cart”)
- Registration Video Series– this may be helpful.
NOTE: July 22nd : Students who did not register before the end of this date must pre-pay or provide proof of financial aid prior to registering.
Academic Adviser Hold
First year graduate students have an adviser hold on their registration. In order for this to be removed, you must speak with your assigned CS academic adviser regarding your initial program of student along with the courses you wish to take during the term. Once that has been done, your adviser can email me requesting the hold be removed. Once I hear directly from the adviser, I will remove the hold and you will be able to register if no other holds are on your account. Meetings between you and your adviser can be done in person, over the phone, or electronically.
**Note: if you wish to enroll earlier (and before the pre-pay period), email Jodie (email@example.com).**
Admitted with Support
Those of you admitted with a guarantee of support should plan on attending the research fair. Also be pro-active (before the Research Fair) in reaching out to faculty members regarding an RA position for the Fall & Spring semester.
Admitted without Support
If you were admitted without a guarantee of support, you should plan on paying for all costs associated with attending UNC-CH. The chances of getting support are difficult to predict and you should not count on it. Information on the cost of attending UNC-CH can be here: http://studentaid.unc.edu/cost-of-attendance/gradprofessional/
If you are assigned a position, you will be reimbursed for your in-state tuition and will have the opportunity to enroll in the RA/TA (GSHIP) health insurance program. See information on Tuition Remission (out-of-state portion of your tuition bill).
Types of Tuition Support
A tuition remission reduces your tuition to the in-state rate. For out-of-state students only.
In-State Tuition Award
An in-state tuition award provides full support for the cost of in-state tuition. This benefit includes tuition only, not student fees.
Tuition Support for In-State and Out-of-State Students
Tuition support varies based on in-state or out-of-state residency status.
Out-of-state students may receive both a tuition remission award as well as an in-state tuition award. These two funding sources, used in combination, provide full tuition support.
Out-of-state students must receive a tuition remission to be eligible for an in-state tuition award.
In-state students may receive an in-state tuition award.
See Graduate Student Handbook for additional information.
Eligibility for Tuition Support
To be eligible for an in-state tuition award or tuition remission:
You must be a full-time, on-campus, degree-seeking doctoral or master’s/doctoral sequence students. You may also be eligible if you are a student in a terminal master’s program.
You must be enrolled full-time for the entire semester to be eligible for tuition support.
A full-time student is one who is matriculated and for each term:
- Registers for 9 or more graduate credit hours in a fall or spring term
- Registers for a minimum of 3 hours of thesis substitute (992), thesis (993), or dissertation (994) in a fall, spring, or summer term. A student may register for additional courses as needed, but if registering for less than 9 hours, this must include a minimum of 3 hours of 992/993/994 to be considered full-time
- Registers for fewer than 9 graduate credit hours in a fall, spring, or summer term, exclusive of 992/993/994, and has been granted a “waiver of hours” for that term.
There is no minimum credit-hour requirement during the summer sessions (neither tuition remission nor in-state tuition awards are available for summer enrollment).
In order to be eligible for instate and tuition remission awards, a student must meet certain eligibility requirements, including earning a minimum stipend for work performed with an appropriate job code.You must hold the assistantship for the entire semester.
You MUST bring a voided check – direct deposit is required
You can NOT be hired until an I-9 is complete and approved
Step One: Complete the following forms*
- Employee Information
- Student Employee Certifications & Conditions of Appointment (COE)
- NC-4 & W-4 Withholding Allowance Certificate: Available in ConnectCarolina under Self-Service > W4 & NC4 Tax Information
- Direct Payroll Deposit Authorization Form (required) + a voided check (also required)
- Employee Information
- Student Employee Certifications & Condition of Appointment (COE)
- NC-4 NRA Withholding Allowance Certification
- W-4 Federal Withholding Allowance Certification with Special Instructions (Notice 1392).
- Direct Payroll Deposit Authorization Form (required) + a voided check (also required).
Step Two: I-9 Verification: Employment Verification and Authorization
The Employment Verification and Authorization allows anyone (US Citizen and Non-US Citizen) to work in the US. You CAN NOT be hired until your I-9 Verification has been done.
There are TWO Sections of the I-9.
Section One: Can be completed anytime. You will receive an email about how and when to complete Section One.
Section Two: Must be done in person
- See one of the three people listed below to complete the I-9 Verification Form electronically no earlier than 14 Aug. and NO later than 18 August.
- From the List of Accepted Documents, bring the original of any document(s) you choose to one of the three people listed below.
- Non-US Citizens must bring their original Passport, I-20, & I-94 original documents.
If you have not completed both sections of your I-9 by 5pm on Friday August 18th, your pay for the semester will be prorated on a daily basis until your I-9 is complete and you will NOT receive a check in August.
* Turn in forms referenced above at the time you come in to verify your I-9.
Authorized I-9 Verification Agents:
Beth Mayo ~ SN 149 ~ firstname.lastname@example.org
Robin Brennan ~ SN 105 ~ email@example.com
Jodie Gregoritsch ~ FB 142 ~ firstname.lastname@example.org
The OISSS web page as important information for new students. All international students should already be familiar with this information. Be sure to complete the items on the International Student Orientation Checklist – Fall 2017 (coming soon).
Graduate Student Guide – Includes information on and about campus, Chapel Hill, funding, housing for graduate students, and the transit system.
The Graduate Student Handbook – contains most of the policies and procedures you need to know of and about The Graduate School. This can answer a lot of questions you will have so I encourage you to refer to it often.
Fall 2017 Academic calendar – Includes very important dates and deadlines
Graduate & Professional Student Federation – Resource Guide for New Graduate Students. Includes information on housing, transportation, finances & funding, and so much more great information
Graduate Student Guide (from The Graduate School)